Top Tips For Booking Your Wedding Band | uk wedding blog

facebook-profile-picture By Phoebe

Rib T

Hello! Choosing a band and entertainment was something I really struggled with during my own planning. I knew what kind of style of band we wanted but I found it tricky sourcing someone, mainly because when I was planning blogs/booking websites weren’t really a thing and it was mainly done through word of mouth. I ended up booking a really good local band but things weren’t finalised till a couple of weeks before and it was all very casual. Thankfully they were amazing and had us dancing all night but if I was planning now then the whole process has been made easy by people like Gig Heaven. They’ve provided some amazing insight in to booking the perfect band for your wedding day.

Choosing your wedding band can be an undeniably difficult process. The evening party of your wedding day might not be the most important part of the day (we’ll reserve that honour for the ceremony), but it is certainly worthy of careful planning. A fantastic evening party can leave your guests talking about your wedding day for years to come, and the best way to ensure a great evening party? Book an amazing band. In this blog, we’ll examine our top tips for booking the perfect wedding band

Frankly Jazz


Think about your venue

One of the most important things to think about, before committing to booking a band, is the practicality of your venue. Chances are that if you are now at the stage of booking your entertainment, you have already secured your venue. However, if are still looking, and know that you want to have live music, it’s important to ask your venue about their provisions for it.

In general, there are a few questions that it is always worth asking, whether your venue is already booked or not:


  • Where is the space that the band will be set up in?
  • Do you have any sound restrictions or a sound limiter?
  • What time is the curfew?

All of these are questions that your band will want to know, and will definitely affect the type of group you should book. For example, if you are looking to put on live music in a venue that is particularly small, then booking an 11-piece soul band might not be the best idea! Similarly, If your venue has particularly severe sound restrictions (perhaps due to close neighbours or other hotel guests) then a loud rock band might not be able to manage these levels particularly effectively.

While professional musicians will do their best to manage any situation they are put in, a little consideration at the planning stage can help avoid any potential problems later on, and ensure that everyone at your wedding has a brilliant time.

Leeds City Stompers

Consider your audience

There are two schools of thought when it comes to factoring your audience into your choice of live music:

  1. You want to choose something that everyone at your wedding will enjoy

Chances are, your wedding will be a family gathering, with a potential age range going from those born just a few months ago, to those who remember the Beatles first hit single being released. As such, picking a band that’s relatively inoffensive to everyone might be a great way to guarantee that all of your wedding guests have a brilliant time. Traditional wedding bands or potentially even motown/ soul acts will be brilliant for this situation.

  1. It is your wedding day, and you can do whatever you want!

This is supposed to be the best day of your life, and, as such, you are well within your rights to book that Metallica tribute band that you have always wanted! Above all else, the people attending your wedding want you to have a brilliant day, and so it is a fantastic opportunity to exercise your creativity, and find something really unique and personal to you as a couple.

Of course, in reality, most people will find some kind of middle ground, but it is still perhaps worth paying a little thought to the type of music that’s going to be enjoyed by the people attending your event – thereby increasing the chances of a full dance floor all night!

Ambassador Band

Work out some rough timings for your day

While the timings of your day might not have a direct influence on the type of band you book (with the possible exception of different styles being preferred at different points of the day, like a harpist at the ceremony, for instance) it will almost certainly have an affect on what the band quote you.

Having some rough timings to hand, along with any other information you think is pertinent, will help a band form a much better and more detailed quote. For example, if you need your band to set up particularly early in the day, they may charge for an early set up. Similarly, some bands will charge a little more for a set that goes on past midnight.

Fun Time Frankies


Do the band offer any extras?

This might sound counterintuitive at first, but if you’re looking to save some money, you might want to ask your potential band if they offer any optional extras.

For example, if you’d like a late night DJ to play after your band is done, or perhaps to supply background music at key points of the day, then rather than hiring a whole new act, many bands will also have the option to provide a DJ playlist through their PA gear. This may work out to be much more cost effective.

Some bands will also offer additional sets, and potentially an acoustic set up that will be ideal for your wedding ceremony or drinks reception, that, again, has the potential to save money on hiring a whole new act. Even if the band don’t expressly offer this on their website, it may well be worth enquiring what the cost might be, as most bands will be prepared to tailor elements of their performance to your individual situation.

Mulders Folk

 From everyone at Gig Heaven, we wish you the best of luck with the planning of your big day. Whether you’re looking to book in Hampstead or Honduras, consider browsing through the acts listed on to find brilliant wedding entertainment.

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