What to Ask Your Wedding Venue Before You Book | uk wedding blog

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Wasing Park – Kit Myers Photography

Do you know what to ask your wedding venue before you book? Deciding where you’re going to get married is one of the most exciting parts of the wedding planning process, but it can also be the most daunting. There’s a lot to think about, and countless venues to consider.

findyourperfectvenue.com is the perfect place to start your search. We’re a one-stop directory of ideas and inspiration, filled with up-to-date details of the best wedding venues in the UK, listed by style, type and region. 

You won’t need to spend hours wading through websites, because we’ve done it for you. All our listings include lots of essential information about things like capacity, catering and accommodation. You can even contact venues directly through the site.

Once you’ve reached out and arranged some viewings, it’s a good idea to compile a list of key questions to ask potential venues before handing over your deposit. Here are a few ideas to get you started…    

Caldicot Castle, Monmouthshire

Clock Barn, Hampshire

The Practical Stuff

  • Is the venue available? – Weekends during spring and summer remain the most popular choice for weddings. Some dates can be booked up to 18 months in advance, so make sure you check a venue’s availability as soon as you get in touch.
  •  How long will we have the venue for? – Will we have exclusive use? – Some venues have strict sound limitations and curfews, so you should always ask when you’ll have to shut the music off and send guests home. If you’re planning to get married in a hotel, there may be other weddings or events taking place at the same time. There isn’t much you can do about either of these things, but it’s always better to know in advance. 
  • When can we start setting-up? – Most venues allow you to start setting-up the day before or the morning of your wedding day. You’ll want to know exact times, so you can communicate this to suppliers and anyone else you’ve enlisted to help.
  • What about food and drink? – Does the venue have a list of preferred suppliers for you to choose from, or a specific caterer you must use? Either way, it’s a good idea to see some sample menus before making a decision. Always discuss what’s included in any food and drink packages and remember to factor in things like teas and coffees, and champagne for toasts. If you’d like to provide your own alcohol, don’t forget to ask about corkage fees. Sometimes, it’s actually cheaper to buy the venue’s drinks. If you’re planning a paid bar, you’ll want to check whether there’s a minimum spend.
  • Will there be a venue co-ordinator available on the day? – A venue co-ordinator can be a big help. Hired for the venue, by the venue, they tend to be a couple’s first point of contact throughout the planning process. A venue co-ordinator usually opens the venue for you and your suppliers, oversees set-up of tables and chairs, ensures the space is presentable, and manages the catering timeline.

Little Details

  • Can we create the look and feel we want? – Some venues have strict rules about things like candles and confetti, so ask about any restrictions and make sure your chosen venue is fully on-board with your vision. If you’d like something a little different like an outdoor ceremony, food trucks, or a firework display, double-check they can accommodate your plans.
  • Are things like tablecloths, chairs, cutlery, and glasses provided? – If not, you’ll need to hire your own. Even if your venue does provide these things, it’s a good idea to view them in advance and make sure you’re happy with what’s on offer.  
  • Can the venue accommodate the entertainment we’ve been dreaming of? – As well as finding a suitable space for your live band or DJ, you’ll need to ensure there are plenty of electrical outputs for their lighting and equipment.

Danby Castle, North Yorkshire

Hush Wedding Venue, Norfolk by Daniel Lightening Photography

Iscoyd Park, Shropshire

Good to Know

  • Is there disabled access? – If there are any elderly or disabled guests attending your wedding, it’s vital you ask your venue whether there’s access and toilets for them to use.
  • Are there any special facilities for babies and children? – As well as things like highchairs, baby changing facilities, and a children’s menu, you may find there’s an extra room available for the kids to use while the adults are pulling shapes on the dance floor.
  • Does the venue have liability insurance? – Unfortunately, accidents happen. Remember to ask your venue about public liability insurance and make sure they’re covered.
  • What about payment? – How much is the deposit and when is your final payment due? As well as asking whether prices include VAT, check for any additional costs such as a service charge or corkage.

 

Norwich Cathedral by Paul Hurst Photography

Good Luck Finding Your Perfect Venue for Your Perfect Wedding

Now you know what to ask your venue before you book! During your search, remember to review all the information provided, ask follow-up questions, and ensure you’re completely happy before confirming your booking.

In the meantime, you’ll find more advice and inspiration on the findyourperfectvenue.com blog. Happy planning!

By Franky Shanahan for findyourperfectvenue.com

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