Morning all! So, I first came across Alive Network in 2013 when I had started to blog full time. Since then I have seen their name regularly pop in my real wedding features under “The Entertainment” section, so if anyone was going to write about choosing a wedding band I knew that these guys would be able to give some excellent tips. I myself chose a band for my wedding and I must say, it was a little daunting at first (just like so much of the planning process) so I hope this helps break everything down for you.
Through booking entertainment at over 10,000 events every year, Alive Network have learnt a thing or two about what you need to know when booking a wedding band for your big day! We’ve broken our top tips down into three sections; the booking stage, the run up to your event and the day of the event. We hope that you find the tips below helpful and that you have the perfect live entertainment experience possible on your big day!
Part 1 – to be considered at the booking stage
Book well in advance – The most popular live bands are booked 12 to 18 months in advance so for the best choice, and to ensure you’re able to book the band you love, we recommend booking at least a year ahead if possible.
Confirm your venue allows live music – Make sure your reception venue is happy to accommodate the artist you’re interested in booking. Lots of venues have guidelines and stipulations when it comes to entertainment so be sure to check with your venue that you have everything you need so you don’t end up disappointed when your artists’ performance is compromised at the last minute!
Get feedback from your guests – It’s always worth consulting with friends and family that the band you’re interested in is going to go down well with them. The last thing you want on the day is an empty dancefloor as the band you’ve booked is ideally suited to you and your partner but perhaps doesn’t resonate well with your guests.
Get a secure booking contract – Most bands are not 100% confirmed until contracts are signed and any booking deposits are paid, so to be sure that your band are not booked up by some on else, make sure that contracts are signed, sealed and delivered!
Confirm all band details with your venue – Ensuring your venue are clued up on who you’ve booked, the type of band they are, equipment needs and stage space, and anything else they might need to know to do with logistics, can ward off any headaches at the last minute.
Part 2 – to be considered in the run up to your event
Keep note of any changes – Make sure your band (or your entertainment coordinator at Alive Network) are in the loop with regard to any changes to timings on the day which may affect them.
Consider your preferred play list – Most bands would rather that you let them know any songs you definitely DO or DON’T want from their repertoire, rather than a hard and fast list of songs that might make them feel a little less able to adapt their set to keep the dancefloor full. Relay any song choices to the band as early as possible especially if the band have agreed to learn a special song or first dance. They will usually require a few weeks’ notice to learn any new tracks.
Confirm preferred attire – If necessary, let the band or your entertainment coordinator know what style of outfits are going to be most appropriate for your event. Most bands can dress up or down depending on the style you’re going for.
Double check band payment method – Usually, this will have been agreed at the time of booking but it’s always worth double checking how the band are expecting to be paid. In most cases this will be by cheque or cash on the night but it’s becoming more and more popular for clients to want to pay their suppliers by bank transfer before the event to avoid having to deal with money on the day.
Part 3 – to be considered on the day of your wedding
Introduce yourself to the band – A friendly face and welcoming smile can go a long way to putting the band in the right frame of mind so make sure someone is tasked with greeting them on arrival to show them where they’re setting up and make them feel welcome.
Keep the band updated – Inevitably, weddings run behind schedule! Most bands are very flexible and will adapt their timings to suit you on the day but they may need to know if their setup time and start times are going to change so they can rearrange their performance times.
Keep an eye on your guests – The last thing you want is for the band to be struggling with an over enthusiastic uncle, or having to pick up broken equipment, knocked over by drunken party animals!
Appoint a party spokesperson – Vital is there are any issues with volume or minor complaints. Should any problems arise, please ensure that a sober, level headed guest be appointed to raise any issues discreetly with the band.
Payment on the night – It’s always best if the band have spoken to someone on arrival to confirm who will be paying them. There’s nothing worse for a band than having to chase down the best man / father of the groom / you or the venue manager at the end of the night when paying the band is that last thing on everyone’s list!
For more information on “Everything You’ll Ever Need To Know About Booking a Wedding Band” check out this article here
**This is a sponsored post. But it would not be gracing the SYGM pages if I felt it was not of any help to you guys**